Carbon
People Operations Coordinator
Redwood City, CA
We are looking for a People Operations Coordinator that has a strong interest in growing their experience within People Operations and Systems. In this role, you will drive various processes and perform administrative tasks to support the employee lifecycle while gaining a deeper understanding of people processes and HR systems. We are looking for candidates that have a strong passion for People Operations and Systems and a drive for continuous process improvement while providing great customer service.

This role will be based in our Redwood City office.

Responsibilities:

  • Coordinates and completes the onboarding process starting from collection and validation of all necessary onboarding forms (e.g. validating I-9s, completing E-Verify, etc.) and owns data entry of new hires into the HRIS
  • Follows established process to ensure any employment changes have received necessary approvals and creates necessary employee communication documents utilizing established templates
  • Maintains the integrity, confidentiality and accuracy of human resource files and records in both the HRIS and employee files
  • Administers the off-boarding process for departing employees and notifies People Business Partners for any necessary follow up
  • Administers the immigration process by being the main point of contact for employees, People Business Partners, Managers, and external immigration counsel to facilitate various immigration processes and requirements
  • Ensures compliance with federal, state, and local employment laws and regulations, and company policies by updating required postings and policies
  • Supports audits/reviews of various people operations processes and records
  • Administers Purchase Orders and invoices on behalf of the People Operations team
  • Reviews all People team mail to distribute to appropriate partners and responds to employment verifications and unemployment claims
  • Recommends new approaches, policies and procedures to effect continual improvements in efficiency of the department and services performed
  • Serves as back up for the People Operations Analyst when needed
  • Other duties as assigned
  • Desired Education, Skills and Abilities:

  • BA/BS completed or in progress or equivalent in a related field is preferred
  • At least two years of experience as an HR Coordinator with very strong organizational and administrative skills
  • Highly computer literate with working knowledge of G-Suite for email, document sharing and calendar and MS Office tools (Microsoft Word, Excel and PowerPoint
  • Experience with HR databases, HRIS systems and ATS Software (e.g. Oracle Fusion, ADP Workforce Now and Lever)
  • Ability to handle data with confidentiality
  • Excellent written and verbal communication skills
  • Works well under pressure and meets tight deadlines
  • Fantastic organizational and time management skills
  • Meticulous attention to detail
  • Experience working both independently and in a team-oriented, collaborative environment
  • #LI-MD1
    Carbon is an equal opportunity employer. We provide complete benefits and competitive compensation including equity ownership.
    You do not need to match every listed expectation to apply for this position. Here at Carbon, we know that diverse perspectives foster the innovation we need to be successful, and we are committed to building a team that encompasses a variety of backgrounds, experiences, and skills

    By clicking the “APPLY FOR THIS JOB” button and submitting your job application, you agree you have reviewed the complete Privacy Notice for Employees, Independent Contractors and Job Applicants, which explains the categories of personal information we collect about you, the purposes for which the categories of personal information shall be used and your rights with respect to our use of such personal Information.

    Working at Carbon

    Overall Culture Score

    4.7/5

    CEO Score

    Ellen Kullman
    Top
    5%

    Ellen Kullman
    Top 5% of Similar Sized Companies on Comparably

    Awards

    Reviews from current employees

    Flex time off / unlimited PTO allows me to spend less time focusing on what hours I'm working and more on making sure I am producing quality outputs in a way that works for me.
    Employees are encouraged to be engaged and form alliances - we have a People of Color, Womxn's & Pride ERG.
    There is a lot of emphasis placed on making sure our culture truly lives up to the brand promise. Also our company-wide communication forums, such as #CarbonTalks and Carbon Connect, help employees feel included and informed.

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    Diversity at Carbon

    Top
    40%

    Gender Score

    As rated by current employees on Comparably

    Top 40%

    Diversity Score

    As rated by current employees on Comparably

    Perks and Benefits

    Health & Wellness
    Dental Insurance
    Vision Insurance
    Health Insurance
    Life Insurance
    Gym Membership / Reimbursement
    Paid Time Off
    PTO / Vacation Policy
    Paid Holidays
    Maternity / Paternity Leave
    Financial Benefits
    401K / Retirement Plan
    Office Perks
    Work From Home Policy
    Unique Office Space
    Company Social Outings
    Pet-Friendly

    eNPS

    49
    eNPS Score
    64%Promoters
    21%Passive
    15%Detractors

    Carbon's Employee Net Promoter Score (eNPS) is 49, as rated by 84 employees. This means 64% of Carbon employees would encourage their friends to become coworkers today.

    1 Cool Reasons to Work at Carbon

    1. Carbon